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Privacy Policy



1. Introduction

These privacy statements apply to NORDIC WORKFORCE, hereinafter referred to as "NORDIC WORKFORCE", with its registered office at Grums, office address: Lång Billsviken, 664 91, GRUMS. This statement refers to the processing of personal data from our customers, suppliers, employees, candidates and other persons who visit our website or maintain contact with us.



NORDIC WORKFORCE takes the protection of personal data very seriously. NORDIC WORKFORCE respects your privacy and has undertaken to treat your personal information in a confidential manner and in accordance with applicable privacy laws. We strive to protect the privacy of our customers, suppliers, staff and third parties to the best of our ability. We have accepted the following criteria:

  • - We do not process more personal data than is legally permitted, and we only process such data to the extent that it is necessary to fulfill a contract and fulfill legal obligations (eg in the case of payment of taxes and insurance fees);

  • - Personal information is confidential and is therefore only available to employees as needed.

  • - We ensure correct protection of personal data. This applies to both their physical (for paper files) and digital security (for electronic files). In addition, we protect files from external data leakage;

  • - We do not retain personal data longer than is necessary to fulfill a contract or fulfill legal obligations.


This privacy statement describes how we handle personal information. If, after reading this statement, you have any questions regarding the handling of personal data, whether you want to exercise the rights shown in the statement resulting from the General Data Protection Regulation ("GDPR") or under other statutory and regulatory legal provisions on personal data , or if you want to file a complaint about the use of your personal information, you can contact our infomail listed below. If you are not satisfied with how your complaint has been handled or if you prefer to submit a complaint elsewhere, you can contact the Data Inspectorate at

    Processing of personal data by NORDIC WORKFORCE

We process the following personal data:

  • - information about (contact) persons from the companies with which we do business and which you provide to us as part of the basis for contracts signed with us or in the preparations for their construction, e.g. sales contracts, mandate agreements, temporary employment agreements, power of attorney agreements, etc .;

  • - information that you provide to us and that we use for the provision of services, such as recruitment and selection of employees, assistance with job matching, employment for temporary employment, posting of employees, HR administration, work / residence permit applications, etc .;

  • - data that we collect when we use automated systems used on NORDIC WORKFORCE, e.g. processing in an accounting program;

  • - data that we receive from third parties, e.g. recruitment, selection and temporary employment agencies, job matching auxiliaries, etc.

  • - data that we collect, especially when you visit our website. This can include data sent to us by you via our website, but also data that we collect automatically via our website, e.g. information regarding the browser used, pages visited, clicked links, IP address, etc.



We process the information you provide if you contact us via the contact form available on our website, by e-mail or by telephone. In this case, these include your contact details (first and last name, e-mail address, telephone number, etc.) and the reason why you contact us (eg because you want to register as a jobseeker). We also process analytical data about visitors to our website (or their computers) using cookies that are distributed each time they visit our website. More information about cookies can be found in the cookie policy document. The data collected on visitors to the website is used exclusively for statistical purposes related to visits to the website (eg to check which pages are displayed most often). The information is stored anonymously.


4. Purpose of the treatment


NORDIC WORKFORCE processes personal data for the following purposes:

  1. perform contracts entered into with you, e.g. mandate agreements, employment agreements, temporary employment agreements;

  2. provision of HR services (both internal and external), recruitment and selection of employees, job matching assistance, temporary employment, posting of employees, HR administration, etc .;

  3. to be able to perform the service "Handling of the application process for work permits", by being the customer's (employer's, applicant's) representative in contact with relevant authorities and trade unions .;

  4. review company information such as, insurance, employer contributions, employment contracts and create job offers as a customer representative in the application process,

  5. carry out administration and other internal administrative activities;

  6. contact you and answer your questions;

  7. keep you informed about market developments;

  8. conduct customer satisfaction surveys;

  9. carry out marketing activities, including sending newsletters and invitations to events organized by NORDIC WORKFORCE;

  10. improve services provided by NORDIC WORKFORCE.

  11. to comply with legal obligations, such as the administrative obligation and the retention obligation;

  12. handling any disputes with you regarding the performance of a contract / mandate.

  13. This document is supplemented with more information in the document TERMS AND CONDITIONS WORK PERMIT sent out in connection with a quote for one of our services in the category "Handling of the application process for work permits".


5. Legal basis for the processing of personal data

The legal basis for the above purposes of the treatment is as follows:


  • - perform an agreement entered into with you, e.g. a mandate and / or employment contract and / or take action at your request prior to signing a contract; - represents the legitimate interests of NORDIC WORKFORCE or a third party;

  • - to comply with legal obligations, such as the administrative obligation and the retention obligation;

  • - your (express and specific) consent;

  • represents the legitimate interests of NORDIC WORKFORCE or a third party (Article 6 (1) (f) of the GDPR).


Declaration of legitimate interests

The above legitimate interests may include the following:

  • - the purpose of direct marketing.

  • - the purpose related to quality and education.

  • - improve the quality of our products and services;

  • - scientific research.


You can object to the processing of your personal data. For this purpose, you have the right to object to the treatment. You can withdraw your consent at any time.


7. Mandatory provision of personal data

If we request your personal information, we will always indicate whether the provision of the information is necessary or mandatory and what the possible consequences of not providing the information. As always, the basic principle is that NORDIC WORKFORCE will not process more personal data than is necessary for the purposes described above. We do not transfer your information to third parties unless we are required by law and statutory requirements to provide certain information, e.g. to the police during the investigation.


8. Transfer abroad

Your personal data may be processed in the countries of the European Economic Area (EEA). We do not process your personal data outside the EEA.


9. Retention time

NORDIC WORKFORCE preserves your personal data in accordance with statutory and statutory requirements and no longer than necessary for the purposes set out above, unless such data is necessary to fulfill statutory storage obligations for certain storage periods.


10. Security of your personal data

NORDIC WORKFORCE will take appropriate technical and organizational measures to protect personal data from loss or any illegal form of processing. To this end, various measures (including data encryption, communication encryption and confidential processing of data) have been taken. The third parties employed by NORDIC WORKFORCE who process personal data must take the same technical and organizational measures to protect personal data from loss or any illegal form of processing. NORDIC WORKFORCE has included provisions on this subject in agreements on the processing of personal data.

11. Your rights

According to the general data protection regulation, various rights are available to you.


The rights are listed below:


Right of access

  • - You have the right to access your data available for NORDIC WORKFORCE.

Right to correct and delete data.

  • - You have the right to change your information. You also have the right to delete your data if there are no reasonable grounds to believe that their further storage may be material to a party other than you, and even if a statutory provision prevents their deletion.

Right to object

  • - The right to object means that you, based on your specific circumstances, can object to the specific processing of your personal data. This right is reserved to you for treatment that is not based on your consent, fulfillment of NORDIC WORKFORCE's legal obligations or protection of your or other people's vital interests.

Right to limitation of treatment

In certain circumstances, you may also have the right to restrict the processing of your data. In short, this means that NORDIC WORKFORCE "temporarily" closes the processing of your data. You can use this right in the following four situations:

  • - pending an evaluation of a request for rectification,

  • - whether the data should in fact be deleted when you do not want them deleted;

  • - if NORDISK WORKFORCE no longer needs the information, while you need it to prepare a lawsuit.

  • - pending the evaluation of an appeal.

Right to data portability

You have the right to receive the data provided to NORDIC WORKFORCE in a commonly accepted file format. This right only applies to personal data that we process based on your consent or a contract signed with you. In addition, this only applies to data processed in digital form (ie not in paper form). Successfully, it is free to transfer the information to another person.

Withdrawal of consent

For the information described above, we apply the principle that we process them based on your consent. You have the right to withdraw your consent at any time. In this case, we will stop the treatment as soon as possible. Withdrawal of your consent has no retroactive effect. Any treatment that has already taken place is legal.


12. Response time

In principle, we will handle your questions / inquiries within four weeks. If the answer to a question / request takes longer, we will inform you within four weeks.


13. Changes

The personal data we process or applicable legal provisions may be changed. If this happens, we may change this privacy statement. In the event of major changes, we will publish a relevant notice on our website and inform you by e-mail.


14. Contact information

If you have any questions regarding this privacy statement, our privacy policy or if you wish to exercise your rights, please do not hesitate to contact us using the information below:



Long Billsviken

664 91, GRUMS


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